According to the European Commission, the global visa refusal rate in 2023 was 16%, a slight decrease from 17.9% in 2022 but higher than the 13.4% observed in 2021. We can understand that the refusal rates are so high for the schengen visa, and among many reasons for Schengen visa rejection, the Flight itinerary is one of them. Applying for a Schengen visa can be a hectic task for many travellers. However, the application process requires meeting strict criteria, including submitting a complete set of documents. 

Among these requirements is a flight itinerary, which often leaves applicants confused. What exactly is a flight itinerary? Do you need a confirmed ticket? What are your options? Let’s break it down step by step.

What is a Flight Itinerary for Schengen visa?

A flight Itinerary is a document that shows your planned travel details, such as:

• Airline name

• Flight numbers

• Departure and arrival times

It’s not a paid or confirmed ticket. It’s just a plan that shows when you intend to enter and leave the Schengen area. Embassies accept this as proof of your travel intentions.

Example: Imagine planning a trip to France, Italy, and Spain, but you’re waiting for your visa. Instead of buying tickets in advance, you can create a flight reservation showing your travel dates and destinations. This fulfils the visa requirement without the risk of losing money.

Why is a Flight Itinerary Required for a Schengen Visa?

A flight itinerary is a mandatory document when applying for a Schengen visa as it serves several key purposes:

• Proof of Travel Plans: It confirms that the applicant intends to enter and leave the Schengen Area within the allowed visa duration. It helps consulates verify that the stay aligns with visa rules.

• Ensures Visa Type Compliance: Different visas (e.g., short-term tourist vs. long-term business visas) have specific duration limits. The flight itinerary ensures the applicant’s intended stay matches the requested visa type.

• Demonstrates Financial Planning: A planned itinerary shows that the applicant has made arrangements for their trip and is financially prepared, reducing concerns about overstaying.

• Verification of Travel Route: It helps authorities confirm travel routes, especially for visas covering multiple Schengen countries, ensuring that the itinerary aligns with the planned travel.

• Prevents Visa Misuse & Overstays: A structured itinerary reassures authorities that the applicant has a planned return, reducing the risk of overstaying the visa.

• Essential for Travel Insurance Validation: Travel insurance for visa applications is often linked to travel dates. A flight itinerary helps match the insurance coverage period with the actual trip.

• Part of a Complete Visa Application Package: Along with accommodation bookings, travel insurance, and proof of financial means, the flight itinerary completes the required documents for a Schengen visa.

Do I Need a Confirmed Flight Ticket to Apply for a Schengen Visa?

One of the most common questions Schengen visa applicants ask is whether a confirmed flight ticket is necessary for their application. The short answer is NO. You don’t need to purchase a confirmed flight ticket to apply for a Schengen visa. Many consulates and embassies advise against buying a non-refundable ticket before your visa is approved.

Why Not Purchase a Confirmed Ticket?

Visa approval is not guaranteed, and purchasing a confirmed ticket involves financial risk. If your visa application is denied or delayed, you might lose money on a non-refundable ticket. Embassies know this and typically request only a flight reservation or itinerary instead of an actual ticket.

How to Get a Flight Itinerary for a Schengen Visa?

Now that we've established that, you don’t need a confirmed ticket. Let’s explore the options available to obtain a valid flight itinerary for your Schengen visa application.

1. Use a Travel Agency or Visa Service Provider

Many travel agencies and visa assistance services offer flight itinerary booking services. These agencies have access to airline reservation systems and can hold a ticket in your name for a small fee. The reservation is usually valid for 48–72 hours, sufficient for submitting your visa application.

2. Book a Refundable Flight

Some airlines allow you to book refundable tickets at a higher cost, which can be cancelled or changed if your visa is denied. While this involves upfront payment, you can get a full or partial refund if needed. It requires a substantial upfront payment. Refund processing may take time.

Most airline booking portals allow you to filter for refundable or flexible tickets. Delta, American Airlines, Emirates, and Qatar Airways are some major airlines that provide these functions. Refund and cancellation policies can vary based on the fare class and airline. 

To get the best price, it is advised to use booking platforms like Expedia, Kayak, and Google Flights, which also allow you to filter for refundable fares.

3. Use Airlines That Allow Free Hold or Reservation

Certain airlines offer free reservation options for a limited period (e.g., 24–72 hours). This service lets you hold a flight without paying for it, making it an excellent option for a visa application.

4. Leverage Frequent Flyer Points or Miles

If you have earned frequent flyer points, you can use them to book a ticket and later cancel it for a refund or a points reversal if your visa is denied.

Here are a few samples for your Schengen flight itinerary reference:

 Sample 1: 

 Sample 2: 

Important Things to Note for a Schengen Visa Flight Itinerary

When submitting a flight itinerary for a Schengen visa, keep the following key points in mind:

• No Need to Buy a Ticket: A temporary flight reservation is enough; avoid purchasing non-refundable tickets before visa approval.

• Dates Must Match: The itinerary should align with your visa application period, including entry and exit dates.

• Covers Entire Trip: If visiting multiple Schengen countries, ensure your itinerary reflects your route.

• Includes Key Details: Must show flight number, airline, departure & arrival times, and booking reference (PNR).

• Verifiable Booking: Use a legit airline, travel agency, or booking service that provides a valid PNR or reference number.

• Logical Route: Avoid unnecessary layovers or unrealistic flight paths that might raise suspicions.

• Matches Other Documents: Ensure your flight itinerary aligns with hotel bookings, travel insurance, and planned schedule.

• Valid for Submission: Some reservations expire within 24-72 hours, so check the validity before your appointment.

Completing the Schengen visa application process can be stressful, but understanding the requirements, including the flight itinerary, can make it more manageable. Atlys makes it easier and faster to secure Schengen visa appointments. Remember, you do not need to purchase a confirmed ticket to apply for a Schengen visa. Instead, you can opt for affordable and flexible alternatives such as flight reservations through travel agencies, refundable tickets, or dummy tickets.