How To Write The Best Invitation Letter For Any US Visa Application

Written By: Nikhita Rathod

Sep 7, 2022

6 min read

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Do you have friends or families coming to the U.S. who need to apply for a visa? Or do you have a partner living overseas who would like to come to visit you?

Many U.S. citizens and U.S. residents wish that their friends and family could visit them in the U.S. First; however, family members or friends must apply for a visitor visa. And a letter of invitation can assist in the visa application process.

Though the visa invitation letter does not guarantee visa issuance, it can be helpful in many circumstances. So let us look at how you can write a compelling letter of invitation that would assist your family members with their visa applications.

If you wish to visit your friends and family members living in another country and need a visa. Then you can apply for your tourist visa in a few easy steps and in a hassle-free way on Atlys.

What Is A Visa Invitation Letter?

A visa invitation letter or sponsorship letter is written by a U.S. citizen or U.S. resident as a formal invite for their friends or family members to the United States Citizenship and Immigration Services (USCIS). A visa invitation letter is not a mandatory visa requirement. However, this letter can help the U.S. embassy or consular officer better understand your relationship with the applicant and the purpose of the visit.

You must convey your relationship with the applicant truthfully to the consular officer in the letter of invitation. Therefore, you will be able to accommodate them and that the applicant will return to their home country before their visa expires. In addition, you must clearly state if you will financially support the applicant during their entire stay in the U.S. and that you have the funds to do so.

The applicant must meet the visa requirements and go through the visa interview to be granted a visa. They must prove their strong ties with their home country, their intention of returning to their country, and only visiting the U.S. to spend time and see their family or friend. The applicant must convince the USCIS officer that they wish to stay in the U.S. temporarily and do not wish to take up residence in the country.

Disclaimer: A visa invitation letter does not guarantee an applicant's visa application.

Who Needs A Visa Invitation Letter?

A visa invitation letter can be helpful to a person who wishes to visit their friends or family and need to apply for a tourist visa. Your friends or family living in the U.S. can supply you with an invitation letter to assist you in your visa application.

If someone is sponsoring your trip, they can provide additional documents and send you a visa sponsorship letter. Then, when applying for your visa at the U.S. Consulate, you can attach this letter with your application.

What Information Must I Add To A Visa Invitation Letter?

The visa invitation letter must have all the details of the host in the U.S. and the applicant in the foreign country. While writing the invitation letter, ensure that you are not missing any details and the letter is concise yet detailed.

The host in the U.S. must include the following details in their visa invitation letter:

  • Full name
  • Date of Birth
  • Full address
  • Contact information such as phone number and email address
  • Status in the U.S.
  • I.D., passport, or green card number
  • Photocopy of the I.D., passport, or green card number

The host must include the following details of the visa applicant in the invitation letter:

  • Full name
  • Date of Birth
  • Full address
  • Contact information such as phone number and email address
  • Applicant's relation to the host in the U.S.
  • The purpose of their trip
  • Applicant's length of stay in the U.S. with specific dates
  • Mentioning if the host will be responsible financially for the visa applicant while in the U.S.
  • Applicant's accommodation details
  • Host's signature and date

Other Required Documents With A Visa Invitation Letter

Ensure that your visa invitation is thorough and has all the sponsor's details. In addition, it would be beneficial to add supporting documents and a visa invitation letter. You can send the following documents to your friend or family member to print and attach to their B-2 visa application:

  • A copy of your passport, I.D., or green card
  • Proof of sufficient funds such as your bank statements (if funded by the host in the U.S.)
  • Proof of residence such as your home address, a rental contract, etc.
  • Students can supply the applicant with their enrollment verification letter or a copy of your transcripts
  • The applicant must attach the other required documents for their visa application

How Do I Write A Visa Invitation Letter?

While writing, remember to add all the relevant information that would make the visa invitation letter compelling. The below-mentioned visa invitation letter is only for illustration purposes. You can use the sample to write your invitation letter with additional information that would assist the applicant in their visa application process.

While writing, you can address the U.S. Consul General, the U.S. Embassy in the applicant's country, the U.S. Consular Officer, or the person visiting the country. You must also check that all the spellings, dates, and information is correct.

From:

[Date]

[Host’s name]

[Full address in the US]

Phone Numbers:

(Work): [(xxx) xxx-xxxx]

(Home): [(xxx) xxx-xxxx]

Email: [email address]

To:

[Visitor’s name/ US Consul General/ US Consular Officer]

[Visitor's Address/U.S. Embassy Address in the applicant's country]

Dear [Visitor/Consular Officer],

I (Last Name), (First Name) with (I.D./Passport/Green Card Number), residing at (Your U.S. Address), am a United States citizen (or lawful permanent resident alien).

I am writing this invitation letter to request that you issue (Visitor's Name) who resides at (Visitor's Address) a tourist (B-2) visa to (purpose in the United States). The tourist visa will allow him to visit me in the United States. We are (explain your relationship with the applicant).

If you are a student, you can add details about your study and why you would like your friend or family member to visit you in the U.S.:

I am a student at (University) majoring in (Major). I am writing this invitation letter to request that you issue (Visitor's Name) who resides at (Visitor's Address) a tourist (B-2) visa to (purpose in the United States). (They) are my (explain your relationship with the applicant).

(Visitor's Name) will be in the U.S. from (arrival date) to (departure date). We will be visiting (explaining what the applicant will be doing in the U.S.).

(Visitor's Name) will be staying at (accommodation address), and (applicant or the host) will be responsible for the expenses during their stay in the U.S.

I have attached all the supporting documents required for the (Visitor's Name) visa application.

I genuinely thank you for your kind consideration of our request.

Sincerely,

Your Name Address Email Phone Number

(Signature)

Note: Do not just use the same sample mentioned above; add all the necessary information to explain your and the applicant's situation best.

U.S. Visa Invitation Letter Template

Here is another sample invitation letter:

US Visa Invitation Letter Template.jpg
US Visa Invitation Letter Template.jpg

Visa sample

And folks that is all about the US invitation letter! Do not forget to check out other informative articles on Atlys.

Frequently Asked Questions

Is A Letter Of Invitation Mandatory?

The visa invitation letter is not mandatory, and it does not guarantee that the applicant's visa application will be approved.

Who Can Write A Visa Invitation Letter?

A US citizen, U.S. permanent resident, or U.S. green card holder can send a letter of invitation to their friend, family, or partner. Additionally, an international student on an F-1 or J-1 student visa who wishes to invite their friends or family to graduation can write an invitation letter.

Which U.S. Visa Types Need A Visa Invitation Letter?

There are two types of nonimmigrant visas under visitor visas. These visas allow a person to enter the U.S. for business or tourism for a short period. These visas are category B-1 visitor visas for business, tourism visas, category B-2 visitor visas for tourism, or a combination of both B-1/B-2 visas.

Do Everyone Need A Visa Invitation Letter?

Many countries have visa waivers with the U.S. Those people do not need a visa; hence a visa invitation letter is not required. However, visitors that need a tourist visa can look for the U.S. embassy or consulate on the U.S. Department of State website.

What Activities The Visitor Cannot Do On These Visas?

A visitor on the above-mentioned visa type cannot:

  • Study
  • Volunteer or take paid or unpaid employment
  • Take permanent residence in the U.S.
  • Conduct paid performances, or any professional performance before a paying audience
  • Arrival as a crew member on a ship or aircraft
  • Work as foreign press, in radio, film, print journalism, or other information media

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