Cover Letter For Schengen Visa: How To Write & Template
Last Updated : Jan 15, 2024
Atlys in the news
To apply for a Schengen Visa, you must submit several documents, including a Schengen Visa Cover Letter.
Your Schengen visa cover letter should include: contact information, recipient's details & introduction and purpose.
A well-written covering letter can significantly improve your application's chances of approval.
This post will provide a template and tips to help you get started.
You may need to apply for a Schengen Visa if planning a European trip. This type of visa allows you to travel freely within the Schengen Area, which includes 27 European countries.
What Is A Cover Letter For Schengen Visa?
A letter that you write and send with your other Schengen Visa application to the Schengen Embassy or Consulate is known as a "Schengen Visa Cover Letter" (or "Covering Letter").
The letter should give more details about the reason for your vacation and your plans to return to your home country.
The letter serves as your introduction by giving the consular staff at the Embassy/Consulate a quick rundown of your travel history (e.g., travel dates, employment background, etc.).
Template Of A Cover Letter (Schengen Visa Cover Letter Sample)
July 19, 2022
EMBASSY OF THE FEDERAL REPUBLIC OF DENMARK
3200 Whitehaven St. NW
Washington, DC 20008
United States of America
Subject: John XXXXXXX, US Passport No: XXXXXX, Schengen Visa for Tourism
I intend to visit Denmark between November 9 and November 28, 2022; hence, I must apply for a Schengen visa.
My primary motivation for travelling is to ski in Denmark and go sightseeing. In addition, I am eager to sample the world-famous Denmark cuisine, travel to other lovely Denmark locations, and learn more about Denmark's culture and way of life.
Since June 2018, I have worked at [name of employer] at [address of company] in the role of [your position title]. Therefore, my leave of absence from work for this trip has already been accepted by my company.
Here is a list of documentation that supports my Schengen Visa application:
- Visa application form, duly dated and signed with attached passport-size pictures
- Passport, showing my travel experience
- Travel Insurance, coverage of €30,000
- E-ticket reservation for my flight via Emirates for New York – Copenhagen – New York [November 9-November 28, 2022]
- Hotel reservations for our holidays in Norway and Germany
- Employment and leave records that list my planned return date to work and any permitted leaves
- Bank statements of Payslips and savings account as evidence of my earnings.
- Proof that I will conduct tourism activities in the form of reservation tickets for my stay in Denmark and bookings in Norway and Germany
Please also find additional information that proves I will be returning to the United States:
- Copies of my marriage and birth certificates proving that I have a spouse and children in the US
- A copy of the title deed to a property that I own
- An employment letter from my employer
- November 9, 2022 – Flight from New York to Copenhagen via [Flight number]
- November 10, 2022 – Travel to Hedelands Ski Center (I will be staying here for a week)
- November 18, 2022 – Travel To Marvik and stay there for 4 days
- November 22, 2022 – Travel from Marvik to Frankfurt
- November 28, 2022 – Flight back to New York from Frankfurt
I'm confident you'll discover everything is in order. Don't hesitate to contact me anytime if you have any queries or need clarifications.
I thank you in advance for a favourable reply to my application.
"Your Name And Surname""Your Address", United States
Why Do I Need A Cover Letter?
Writing a cover letter for Schengen visa is crucial to communicating with the embassy official handling your visa application.
Sometimes you'll have no opportunities to speak to the visa authorities and provide your details. This is due too many embassies employing the VFS services to collect paperwork and deliver the applicant's passport.
Why Is A Cover Letter Important?
The Schengen visa application cover letter is crucial to your application since it lets you identify yourself and explain why you travel. Therefore, let me explain why a Cover Letter can determine the outcome of your Schengen Visa application:
Provide Information That Other Documents Can't Provide
Most documents you must present are official records, making it difficult to show your previous travels clearly.
In other words, your visa application cover letter is the only document that can genuinely tell a tale.
Because the Embassy/Consulate officers can grasp who you are and why you need a visa, telling a narrative can be a powerful communication technique.
Speeds Up The Application Process
Each week, hundreds of applications are sent to embassies and consulates.
Sometimes, those in charge of processing a cover letter lack the time and patience to thoroughly examine each visa applicant's file to establish the reason for the trip and the will to return to their country of residency.
This is not to say that they do not thoroughly review your documents. Still, they usually do so to see if they demonstrate consistency.
Therefore, a perfect cover letter will make things easier for them and ensure a faster Schengen Visa processing time.
The Basics Of A Cover Letter
To create a compelling Schengen Visa cover letter, focus on details and persuasion. Convince Embassy/Consular personnel of your eligibility for the visa, highlighting the purpose of your travel.
In this post, we'll share key tips for a standout Schengen Visa application, ensuring success and faster processing. But first, let's discuss essential content for your Schengen visa cover letter.
The purpose of your visit to the concerned Schengen Country.
The days you intend to arrive and leave the nation (flight reservations).
A thorough schedule of your activities within the Schengen Area.
Evidence that you have the resources to support yourself.
Wherever you intend to stay.
Additional Schengen-member countries you intend to visit (if applicable).
If you have a sponsor for your trip, describe your relationship with them and how they will help you (if applicable).
If you cannot submit any required documents, explain why and what substitute documents you provided.
Any additional information you deem pertinent.
If applying for a double entry or multiple entry visa: the reason why you need to be allowed more than one entry.
You can demonstrate the reason for your journey with the supporting/required documentation.
Important Notes For The Perfect Cover Letter
My previous Schengen Visa application was rejected despite providing all the required details. After numerous emails to the Embassy, I discovered how to make your Schengen Visa Cover Letter flawless.
To avoid lengthy email exchanges, include the following in your cover letter:
Information Proving You're Only Going For Tourism
First, ensure you demonstrate your tourism intent with a detailed travel itinerary. Your visa application cover letter should also include the following:
General tourist attraction reservation tickets (a boat cruise, museum, or festival tickets).
Describe that you are travelling to go sightseeing. Include the names of the places you plan to visit with the exact dates.
Compelling Information That Proves The Reason To Travel Back To The US
You must present proof and include information that shows you plan to travel back to the US (or your home country). Compelling information would include:
An affidavit stating you will return to the US due to business activities.
Copies of your marriage and birth certificates are acceptable proof that you are abandoning your spouse and children in the US.
Copies of your bank statements demonstrating that you have accounts in the US.
A round-trip, fully paid flight to and from the United States.
Showing Evidence Of Property In Your Home Country
Before submitting your cover letter for Schengen visa, ensure you demonstrate your intent to return home to a property or residence in the US. Here's a list of visa application documents that prove your US property ownership:
A copy of the title deed to a property that you own.
Copy of your lease agreement.
A affidavit from a relative or friend stating that you live with them.
Evidence Of Employment In The US
Lastly, include proof of US employment in your Schengen Visa Cover Letter to assure officials of your intention to return to your job, not seek work in the Schengen Area. Here's a list of visa application documents for proof of employment:
A written affidavit by your employer stating you work for them.
Bank statements prove you have a monthly income from a company located in the US.
The most crucial part is to include hard copies of these documents when submitting your Schengen Visa application. These documents will be substantial evidence to prove you will be returning to the US.
Other Types Of Visa Letters
Now that we've covered the important information about the cover letter for Schengen tourist visa, I will explain the cover letters for the different types of short-stay visas.
Medical Visa Cover Letter
Your doctor must prepare the visa application cover letter on your behalf if you are visiting a Schengen nation for medical care. Your Schengen Medical Visa Cover Letter must include the following information:
The suggested course of therapy for you in the Schengen nation, including its length.
Business Visa Cover Letter
The first thing you should note about the Schengen business visa cover letter is that your employer writes this letter.
It is more or less the same as the Tourist Visa Cover Letter. Still, here, your employer must state the purpose of your trip and confirm that you are completing business-related duties on their behalf.
Please remember that the Business Visa Cover Letter must be written on your company's letterhead.
When you (the applicant) won't pay for your travel overseas, you'll need a Schengen visa sponsor letter from the person who will. This letter must be signed by that individual (the sponsor).
It's a crucial document demonstrating you have the resources to support yourself on your journey (for expenses such as accommodation, food, transport, etc.).
An invitation letter for a Schengen Visa often states that you have been invited by someone or some other body who lives in the Schengen Area (or abroad).
Suppose you want to visit a friend or family who lives in the Schengen Area. In that case, you must show them an invitation letter for a Schengen Visa that the resident (your friend or family member) of the Schengen Area prepared.
Where Should I Submit My Cover Letter?
Now that we've covered how you must write a Schengen Visa Cover Letter, you're probably wondering where you must submit your cover letter for visa application. Here's a list of ways you can submit your Schengen Visa Cover Letter:
A Consulate or Embassy of the Schengen nation you are travelling to.
If the country you wish to visit does not have diplomatic representation in your country of residency, contact the Embassy or Consulate of another Schengen Country.
A company that handles visa applications on behalf of the Embassy or Consulate of the Schengen Country you are visiting.
The Most Common Schengen Visa Cover Letter Mistakes
It's crucial that you understand the mistakes people make on their Schengen Visa Cover Letters.
Here is a list of the most common mistakes people make when writing their Schengen Visa Cover Letter:
Not Explaining The Purpose Of Your Trip
Effective logical reasoning is essential alongside your cover letter and Embassy/Consulate interview. Articulate your motivation for visiting the Schengen Area and your commitment to returning home.
When explaining your plans to return, avoid vague statements like, "I will return to my country of residence since I cannot stay in the Schengen Region." Instead, specify a clear date, such as, "I will return to my country on November 28 as my employer allows a maximum of 4 weeks off."
Providing Duplicate Information
Include unique trip details in your cover letter, avoiding redundant information like, "I will be travelling to Norway between November 9, 2022, and November 28, 2022, and I will be staying in Hotel Clarion at 20 Ellehammersvej, Copenhagen," when applying for a tourist visa.
While this information is essential, Embassy/Consulate officers can verify trip specifics through reservations. Maintain a professional tone, but aim to tell a compelling story in your cover letter for visa application.
Your covering letter should include information regarding your trip that is not included in your other documents.
Submitting A Cover Letter With Spelling Mistakes
While Embassy/Consulate officials understand minor language errors, excessive spelling and formatting issues in your cover letter can convey a lack of care and respect for the application process.
Pay meticulous attention to spelling, grammar, capitalization, and structure to appear credible and dedicated. Attending to these details shows you as a well-organized, responsible applicant committed to the visa application process.
Not Presenting A List Of The Required Documents
Specify the document order for your application systematically.
Begin with the universal requirements (visa application form, passport, insurance, etc.), followed by trip-specific documents (hotel and flight reservations, travel itinerary for tourist visas), and finally, documents based on your circumstances (e.g., employment contract, No Objection Certificate (NOC)).
Information Is Not Corresponding With Other Documents
The specifics and justifications in your cover letter for visa application must correspond to the data and supporting documentation in all other documents you submit.
You risk denying the entire application if you make a statement in your letter that conflicts with or is out of alignment with the documentation you submit to the Embassy or Consulate.
You Can Now Officially Write A Perfect Cover Letter
No matter the Schengen Visa you want to apply for, you can create your visa letter easily after reading this page. Please remember that you can use the sample visa letters as a template.
It would be ideal if you customized it, though. Nevertheless, you are now fully knowledgeable about writing a letter to embassy for visa request.
Our information is sourced directly from government authorities, ensuring reliability. We utilize AI to simplify complex concepts for clarity, and our dedicated team rigorously verifies all details for accuracy. Rest assured, the information you discover here is dependable, as we exclusively rely on trusted sources.
Frequently Asked Questions
You are permitted to travel to the following European countries with your Schengen Visa:
Austria, Belgium, Croatia, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden, and Switzerland.
Visas in Under a Week
How to Apply for the Dubai Tourist Visa from the United States?Feb 27, 2024
Dubai Tourist Visa
This comprehensive guide covers everything you need to know about Dubai tourist visas, including fees, processing times, and application requirements.
Apply for a Bahrain Visa from the US - Bahrain E-Visa Application ProcessFeb 27, 2024
Bahrain visa for US citizens
Need a Bahrain visa? You're in luck! This post covers everything you need to know about the Bahrain e-visa including the application process and requirements.
The Kenya visa for US citizens: How to travel to KenyaFeb 27, 2024
Kenya visa for US citizens
In this post, you will find important information about the Kenya Visa for US citizens. This post will cover everything about the Kenya eVisa, the requirements, and how to apply.
Armenia Visa Requirements from the United StatesFeb 27, 2024
Learn how to get your Armenia visa online; discover all the necessary steps to apply with a step-by-step guide and the requirements.
Morocco e-visa: Requirements and Application 2024Feb 27, 2024
US citizens can travel visa-free to Morroco. Discover the Morocco e-visa for US Green card holders. How to apply, eligibility, requirements, and the e-visa fee.
Get a Russian Visa for US Citizens Now - A Guide on How to ApplyFeb 26, 2024
Russian tourist visa
Optimise your travel experience! Get your Russian visa for US citizens easily with this helpful guide. The post includes the application process and requirements.
The complete guide for the Egypt visa from the USFeb 19, 2024
Egypt visa for US citizens
In this blog, we'll cover everything US citizens must know about applying for an Egypt E Visa. We'll discuss the visa requirements, application process, processing times, and Egypt visa costs.
Turkey e-visa for US: Cost and application 2023Feb 19, 2024
Explore a complete guide on Turkey's eVisa for US citizens: application process, requirements, and tips for a seamless travel experience to Turkey.
Zimbabwe visa on arrival application guide for US citizensFeb 20, 2024
Zimbabwe visa on arrival
Need your Zimbabwe visa? No problem! This post has everything you need to know about getting a visa to Zimbabwe!
Philippines Tourist Visa: Requirements and visa fees in 2024Feb 20, 2024
Philippines Tourist Visa
In this post, you'll learn everything you need to know about the Philippines Tourist Visa, including how to apply, the required documents, and the visa fee.
Dominican Republic Visa & Tourist Card: Application and RequirementsFeb 21, 2024
Dominican Republic Tourist Visa
Discover travel requirements for US citizens visiting the Dominican Republic. Stay informed on entry requirements for a seamless visit.
Saudi Arabia e-visa - Application guide and requirements 2024Feb 16, 2024
Saudi Arabia e-visa
Get your Saudi Arabia visa now! This post will guide you through everything you need to know about the Saudi Arabia Tourist Visa.
Ethiopia tourist visa: Easy application process for travelersFeb 16, 2024
Ethiopia tourist visa
Explore Ethiopia hassle-free with the e-visa for US citizens. Secure your visa online for a seamless travel experience. Apply now!
Myanmar e-visa— Application and requirements 2024Feb 16, 2024
Myanmar visa for US citizens
US citizens must apply for a Myanmar Visa. You can apply for an e-visa that allows a stay of up to 28 days. Click to learn the most important visa requirements!
Kenya E-Visa Payment Issues And SolutionsJan 30, 2024
Kenya E Visa Payment Issues
Tips for what to do when you experience issues with your Kenya e-Visa payment process.
Types Of Kenya Visas: Kenya Visa Requirements and CostsJan 30, 2024
Types Of Kenya Visas
This visa covers everything you need to know about the different types of Kenya visas. The post includes the requirements and costs for each Kenya Visa.
How To Complete Your Kenya Visa Application Form OnlineJan 31, 2024
Kenya Visa Application Form
In this post, you will find important information about the Kenya Visa Application Form. This post will outline how to complete it, important tips, and the easiest way to complete your Visa Application Form error-free.
Kenya eVisa For US Citizens: Application & Requirements 2023Jan 31, 2024
Kenya eVisa For US Citizens: Application & Requirements 2023
A step-by-step guide on applying for a Kenya e-visa. You'll find everything about the Kenya evisa requirements, online visa application, and application form.
Kenya Visa Requirements: Documents, Passport, and Photo RequirementsJan 31, 2024
Kenya Visa Requirements
This blog is all about the Kenya Visa requirements for US citizens applying for the Kenya Visa including Kenya Visa costs, passport requirements, and photo requirements.
Egypt Visa For US Citizens: Online Application and EnquiriesJan 23, 2024
Egypt E Visa For US Citizens
Egypt Visa For US Citizens
St Lucia Visa | US Citizens and US Green Card HoldersFeb 26, 2024
Travel To St Lucia
Discover the process of obtaining a St Lucia visa for US Green Card Holders. Learn entry requirements, application steps, fees, and visa validity.
Malawi visa for US CitizensFeb 22, 2024
Malwai visa for US citizens
US citizens enjoy visa-free entry to Malawi. Learn about fees, visa-extension, US green-card holder requirement and more
Jamaica Entry Requirements: How To Apply For A Jamaican VisaJan 22, 2024
Jamaica Entry Requirements And Visa Process
Hi there! I am glad you found our blog. Check out this blog to learn more about Jamaica's entry requirements, the visa process, and visa fees.
The Nepal Tourist Visa For US Citizens: Requirements, Application Process, And FeesJan 16, 2024
The Nepal Tourist Visa For Us Citizens
In this blog, I talk about how to get a Nepal visa for US citizens, the visa fees, and the processing time
Thailand Pass: Requirements, Application, Cost, and ErrorsJan 15, 2024
How To Apply For A Thailand Pass
Find out exactly how to apply for a Thailand Pass in order to easily travel to Thailand.
Visa to Malawi—Malawi Visa Application Made EasyJan 16, 2024
Visa To Malawi
On your way to Malawi? Need a visa? Learn the exact requirements for your visa to Malawi and apply for yours with confidence! Or do it the easy way—use Atlys.
Apply For Thailand Visa For US Green Card Holders Online - 2023 GuideJan 17, 2024
Thailand Visa For Us Green Card Holders
Learn how to apply for a Thailand visa for US green card holders online. Find out about eVisa requirements, the application process, fees, processing time, and much more!
Maldives Tourist Visa: Entry and Visa Requirements to MaldivesOct 2, 2023
Maldives Tourist Visa
In this post you'll learn everything you need to about the Maldives Tourist visa. Including the requirements, costs and other types of Maldives Visas you can apply for.
Travel To Jamaica From The US: Jamaica Travel RequirementsOct 2, 2023
Travel To Jamaica From The Us
In this post you will find all the relevant information when traveling to Jamaica from the US. This post outlines if US citizens need a visa to visit Jamaica, the COVID-19 entry requirements and useful information when visiting Jamaica.
Nepal Tourist Visa For US Citizens: Nepal Visa RequirementsOct 2, 2023
Nepal E Visa Vs Visa On Arrival
This post covers everything you need to know about the Nepal Tourist Visa for US citizens. This post includes the application process, costs, and processing time.
Revealed: These Are The Most Visited Cities In The World 2023Oct 2, 2023
The Most Visited Cities In The World
Discover the most visited cities in the world. Read about why these destinations are so popular and special in the eyes of international travellers.
Maldives Health Declaration and Tourist Visa on ArrivalOct 2, 2023
Maldives Health Declaration And Tourist Visa On Arrival
Traveling to the Maldives this quick guide will help make it a reality. We’ll show you how to obtain a health declaration and a visa on arrival for the Maldives.
Jamaica Travel Authorization Form and RequirementsOct 2, 2023
How To Get Travel Authorization To Jamaica
This handy article will show you exactly how to get Travel Authorization to Jamaica.
Nepal Visa Extension Online: Processing Time and CostOct 2, 2023
Nepal Visa Extension Process
It is crucial that visitors don't overstay their welcome in Nepal. In fact, in this post you'll learn about the consequences of overstaying your visit. Furthermore, you'll learn how to extend your visa successful so that you can enjoy your stay in Nepal, or return you your home country
Jamaica Eliminates COVID-19 Travel Authorization Form And RequirementsOct 2, 2023
Jamaica Eliminates Covid 19 Travel Authorization Form
Minister Edmund Bartlett announced that Jamaica will eliminate Travel Authorization form and quarantine requirements starting March 1, 2022.
Barbados Visa From US: Costs, Visa Process, And Entry RequirementsOct 2, 2023
Barbados Visa Requirements
In this post, you'll learn about everything you need for a Barbados Visa. Including if you need one, the Barbados visa requirements, the application process, and costs.
Do You Need A Passport To Go To Jamaica?Oct 2, 2023
Do I Need A Passport To Go To Jamaica
In this post you will find all the relevant information regards to Jamaican passport requirements. This post will outline if you need a passport when going to Jamaica and what documents you can present when traveling with a minor.
Barbados Digital Nomad Visa: Welcome Stamp RequirementsOct 2, 2023
Barbados Digital Nomad Visa
This post covers everything you need to know about the Barbados Digital Nomad Visa. It includes the application process, required documents and visa requirements.
Thailand Pass Requirements and Application ProcessSep 4, 2023
In this post you'll learn everything about the Thailand Pass including the required documents, entry requirements and how to apply.