fb-pixel

Obtaining A Sponsorship Letter For A Schengen Visa

Last Updated : 20-Dec-2023

Atlys in the news

Atlys featured inAtlys featured inAtlys featured inAtlys featured in

30-Second Summary

The Schengen visa sponsorship letter allows you to prove sufficient funds when not covering your travel. Your sponsorship letter should include:

    Sponsor's details.

    Applicant's details.

    Travel Itinerary.

    Relationship between sponsor and applicant.

    And more.

When writing your letter, providing all the required details is important. However, there's no set template the letter must adhere to.

The journey to the Schengen countries is an exciting prospect for Indian nationals. However, the application process requires specific documents for the Schengen visa; a crucial part is the sponsorship letter.

In this guide, we'll walk you through the steps of creating a sponsorship letter for a Schengen visa to ensure a smooth visa application process.

What Is A Sponsorship Letter?

When applying for a Schengen visa, you must provide proof of sufficient funds to cover your trip. If you are not self-covering the financial funds for your travel, you must submit a sponsorship letter.

A Schengen sponsorship letter is a formal document crucial to the visa application. It proves the commitment of a family member, employee, or educational institute to sponsor your stay in the Schengen area by covering your funds.

The sponsorship letter provides information such as:

    Applicants Details.

    Sponsor's Details.

    Purpose Of Visit.

    Travel Details.

    Relationship With The Sponsor.

    And more.

The person inviting you must write a letter. For example, if you are invited to visit family, they must write a sponsorship letter. Or if an employee invites you, the employee must write the letter.

When Is A Sponsor Letter Required?

A sponsor letter is only required if you are not the one covering your stay in the Schengen country. This is mainly for students, employees, and family members. There are various reasons to be sponsored, such as:

    Employment: If you are employed in a Schengen state, the employer will sometimes sponsor your travel to the Schengen country.

    Students: Students who plan to live and study in a Schengen country but have insufficient funds must be sponsored. When they are sponsored, it is required to submit a sponsorship letter when applying for the Schengen student visa.

    Family Member: If you are invited by a family member who will cover most of the expenses, you will need a sponsor letter from them.

    Business travel: When you travel to a Schengen country on a business trip, and the company sponsors your travel, you are required to submit a sponsorship letter for Schengen visa.

Key Elements to Include In A Sponsorship Letter

There is no set template for the sponsoring letter. However, there are some elements you can not leave out of a sponsor letter, such as:

    Sponsor Details: As the sponsor, provide vital information such as your name, address, phone number, and nationality. This makes it easier for authorities to find and validate your assistance.

    Applicant's Information: Provide information about the applicant by adding their name, surname, and address. It is also important to add the passport number and reasons for travel in the sponsor letter.

    Relationship with the Applicant: Whether the applicant is a friend, family member, or employer, make sure to express your relationship with them in detail. This information is crucial for the authorities to verify the authenticity of your support.

    Travel itinerary: Include details of the applicant's Schengen travel itinerary and proof of accommodation.

    Reason for Sponsoring: Summarise your financial support for the application at the end of the letter. Provide the reason for the applicant to be sponsored, such as visiting as an employee, student, or friend. This strengthens the letter's credibility and reassures the authorities of the honesty of your support.

    Stay Period: Provide the date of arrival and departure in the sponsorship letter.

    Signature & Date: Include your signature at the bottom of the letter, and don't forget to include the date for proper documentation.

Documentation to Accompany the Letter

Submitting a sponsorship letter for Schengen visa will not be enough. To back your sponsorship letter for your visa, you need to submit the correct supporting documents:

    Bank Statements: Provide recent bank statements demonstrating the sponsor's financial stability and capacity to support the trip.

    Employment Details: If applicable, include employment details such as a letter from the employer stating the sponsor's position, salary, and the duration of their employment.

    Prove of address: The sponsor's place of stay must be proved. This can be done by submitting a rental slip.

    Identification Of The Sponsor: Provide proof of identity by submitting the sponsor's identity card.

    Travel Itinerary: You can include a Schengen travel itinerary to show the reason for travel and have proof of accommodation.

    Invitation Letter: A Schengen Invitation letter can also be used as a supporting document to show your commitment and support to sponsoring the applicant.

Tips For The Tone And Completing Of Your Sponsor Letter

When writing your sponsor letter, it is important to have a professional tone and format. Here are some tips you can use to write your letter professionally:

    Introduction: Begin with an appropriate greeting and a brief introduction of yourself. Clearly state your purpose for writing the letter and your relationship with the visa applicant.

    Sufficient funds: The sponsor must ensure they provide proof of sufficient financial means to meet the required bank balance for a Schengen visa.

    Formal Language: Maintain a formal tone throughout the letter. Address the visa officer respectfully and use concise language to convey the necessary information.

    Thorough Information: Ensure the letter is thorough, covering every necessary detail without being excessively long. A well-formatted letter improves understanding and readability.

    Consistency In Information: When writing the sponsorship letter for Schengen visa, ensure that the information in the letter is consistent with the documents provided. 

    Add Additional Documents: Proof your letter by adding additional documents and state in your letter that the officer should refer to the provided documents.

    Proofread: Once you finish your letter, proofread it to ensure all the details you have provided are correct.

Sample Of A Sponsorship Letter

Here is an example of writing a sponsorship letter for a Schengen visa. Note this is just an example, and it can be altered to best suit the visa requirements and your situation:

Name: [Your Full Name]

Address: [Your Address]

[City, State, Zip Code]

Email: [Email Address]

Contact:[Phone Number]

[Date]

Subject: Sponsorship Letter for [Applicant's Full Name]

Dear Visa Officer,

I am writing to confirm my full financial support for [Applicant's Full Name] during their visit to [Schengen country]. I am [Your Relationship with the Applicant] and am committed to covering all their travel expenses.

I work as [your occupation] at [Your Employer's Name], earning [Your Monthly Salary]. Attached are my recent bank statements for your reference. I assure you of my ability to support [Applicant's Full Name] financially.

During [Applicant's name] visit to [Schengen country] from [Arrival Date] to [Departure Date], they will stay at [Accommodation name and address]. 

This letter formally declares my intent to sponsor [Applicant's Full Name] 's trip. Feel free to contact me for passport details or any additional information.

Here are my contact details:

[Sponsor’s Name]

[Sponsor’s ID/Passport Number]

[Sponsor’s Home Address]

[Sponsor’s Phone Number]

[Sponsor’s Occupation]

[Sponsor’s Nationality]

Please refer to the supporting documents attached to this letter for reference.

Thank you for considering my support.

Sincerely,

[Your Full Name]

[Sponsor's Signature]

Conclusion

Drafting a sponsorship letter for Schengen visa application requires attention to detail and a clear presentation of financial commitment. Following the guidelines and using the provided sample letter as a template can enhance your visa application and increase the likelihood of a positive outcome.

Frequently Asked Questions

The sponsorship letter for a Schengen visa is mandatory only if you are not covering your travel costs and are being sponsored.

Verified Author:

Visas in Under a Week

Quick VisaTürkiye6 min read

Turkey Visa for Indians - How to Get a Turkey Tourist Visa?

Feb 21, 2024
Turkey Visa For Indians

Discover how to apply for a Turkey visa for Indians. Learn about the requirements, application process, and fees. Plan your trip with ease!"

Quick VisaBangladesh5 min read

Bangladesh tourist visa for Indians: Visa price and requirements

Feb 22, 2024
Bangladesh visa for Indians

Heading to Bangladesh? Find out everything you need about the Bangladesh visa for Indians, from visa fees to requirements. Hassle-free travel guaranteed!

Quick VisaMalaysia4 min read

Malaysia Visa Requirements for Indians - New Visa Changes

Feb 21, 2024
Malaysia Digital Arrival Card

Get your Malaysia digital arrival card in just a few clicks! An easy and convenient way for Indians to obtain a MDAC for tourism. Apply online today and explore Malaysia!

Quick VisaIndonesia4 min read

Indonesia E-Visa for Indian Citizens: Application Process and Cost

Feb 21, 2024
Indonesia e-visa

Understand the process of applying for an Indonesian visa for Indian citizens. Learn about visa fees, processing fees, visa validity, and more!

Quick VisaOman7 min read

Oman Visa for Indians: Visa Requirements, Application & Fees

Feb 21, 2024
Oman Visa for Indians

The Oman visa for Indians is easy to apply for—if you know what to expect. This guide covers everything you need to know to get your visa with ease.

Quick VisaHong Kong SAR China6 min read

Hong Kong Visa for Indians: Apply for PAR & Requirements

Feb 21, 2024
Hong Kong Visa For Indians: Requirements & Application

Learn about Hong Kong pre-arrival registration & Hong Kong visa for Indians. Discover more about visa fees, processing time, and the application process.

Quick VisaIreland7 min read

Ireland visa for Indians: Application, fees & processing

Feb 20, 2024
Ireland Visa for Indians

Planning a trip to Ireland? Discover the requirements, fees, and processing times when applying for an Ireland visa for Indians. Your ultimate guide awaits!

Quick VisaAntigua & Barbuda6 min read

Antigua and Barbuda Visa for Indians: Application and Process Time

Feb 20, 2024
Antigua And Barbuda Visa For Indians: Application And Process Time

Get your Antigua & Barbuda visa for Indian citizens today and find out application steps, requirements, and tips for a smooth travel experience.

Quick VisaMorocco7 min read

Morocco visa for Indians: E-visa application guide

Feb 21, 2024
Morocco Visa for Indians

Discover the application process and requirements for obtaining a Morocco visa for Indians. Easily apply for the Morocco e-visa to travel for tourism.

Quick VisaEgypt5 min read

Egypt Visa for Indians: Online Visa Application Process

Feb 21, 2024
How to Get Egypt Visa for Indians?

If you are traveling to Egypt then you will need an Egypt Visa for Indians. Learn about the required documents, costs, and application for an Egypt e-visa.

Quick VisaAzerbaijan5 min read

Azerbaijan Visa for Indians: Visa Costs and Requirements

Feb 21, 2024
Azerbaijan visa for Indians

Discover the complete guide to Azerbaijan visas for Indians. Learn about the requirements, application process, and types of visas. Plan your trip hassle-free!

Quick VisaVietnam5 min read

Vietnam Visa for Indians: Get Your Visa Online

Feb 21, 2024
Vietnam e-visa for Indians

Apply for Vietnam E Visa for Indian travellers: Online application steps, visa processing time, and visa fees. Learn where and how to apply through this guide.

Quick VisaUnited Arab Emirates4 min read

Dubai visa for Indians | How to get a tourist visa from India

Feb 21, 2024
Dubai Tourist Visa

How to get a Dubai tourist visa for Indians in 2023. From visa price, requirements & application, this guide has everything to plan your Dubai trip today!

Quick VisaSri Lanka6 min read

Sri Lanka e-visa for Indians : ETA

Feb 21, 2024
Sri Lanka Online Visa for Indians

Indian citizens can now easily apply for the Sri Lanka online visa. Fast processing and simple application. Plan your trip today!

Quick VisaBotswana7 min read

Botswana Visa for Indians: Application and Requirements

Feb 16, 2024
Botswana visa for Indian: Application and Requirements

Read all the details of Botswana visa for Indians in the blog and apply for your Botswana e visa now!

Quick VisaSaudi Arabia4 min read

Saudi Arabia visa for Indians: Requirements & fees

Feb 14, 2024
Saudi Arabia Visa

Discover the requirements, fees, and validity of Saudi Arabia visa for Indians. Plan your trip hassle-free with our comprehensive guide. Don't miss out!

Quick VisaMyanmar (Burma)5 min read

Myanmar Visa for Indians: e-visa Requirements and Fees

Feb 15, 2024
Myanmar Visa For Indians

Get your Myanmar visa for Indians hassle-free. Learn more about the quick application process and more for a seamless travel experience to Myanmar.

Quick VisaBurkina Faso4 min read

Burkina faso visa for Indians: Visa requirements and application process

Feb 15, 2024
Burkina faso e-visa

Explore the seamless Burkina Faso e-visa processing designed for Indian travellers. Learn about the process, requirements, and options available for obtaining your Burkina Faso visa smoothly.

Quick VisaAngola7 min read

Angola visa for Indians: Visa application guide

Feb 15, 2024
Angola e-visa

A comprehensive guidance on Angola e visa processing for Indian travelers. Learn about requirements, procedures, and options to obtain your Angola visa hassle-free and ensure an unforgettable visit.

Quick VisaEquatorial Guinea6 min read

Equatorial Guinea Visa for Indians: Online Visa Application

Feb 15, 2024
Equatorial Guinea Visa For Indians

Planning to get an Equatorial Guinea visa for Indians but confused about what to do? Follow our comprehensive guide to visa application.

Instant Visas

Instant VisaSeychelles7 min read

Seychelles Visa for Indians: eTA Requirements & Application

Feb 15, 2024
Seychelles Visa For Indians

In this blog, you will find everything you need to know about the Seychelles visa for Indians, including the visa requirements for Indian travellers, the costs, and what to do in Seychelles.

Instant VisaThailand5 min read

Thailand e-visa on arrival for Indians: Apply for voa online

Feb 14, 2024
Thailand e-visa on arrival for Indians

Don't let visa applications stress you out! Apply for your Thailand e-visa on Arrival online and enjoy a convenient and easy travel experience to Thailand.

Instant VisaMalawi4 min read

Malawi e-visa for Indians: online visa application

Feb 18, 2024
Malawi e-visa for Indians: online visa application

Here's your complete guide to applying for a Malawi e-visa online from India. Stay informed and make your travel plans with confidence.

Instant VisaMaldives5 min read

Maldives Visa for Indians - Do Indians need a Visa?

Feb 17, 2024
Maldives Visa for Indians

Discover the Maldives visa process for Indian citizens, including requirements, application procedures, and stay period. Plan your dream vacation hassle-free.

Instant VisaFiji7 min read

Fiji Visa for Indians - Visitor’s Permit

Jan 30, 2024
Fiji Visa

Discover the seamless journey to Fiji for Indian travellers – no visa, just a visitor’s permit on arrival! Explore requirements, top activities, and travel tips.

Instant VisaBhutan5 min read

Bhutan Visa for Indians - Entry Requirements and Tips

Feb 2, 2024
Bhutan Visa For Indians

Learn about the Bhutan Entry Permit for Indian nationals, including eligibility, fees, and entry requirements. Plan your trip to Bhutan today!

Instant VisaNorth Korea5 min read

North Korea Visa For Indians: What You Need to Know

Feb 2, 2024
North Korea Visa

Tips, tricks, and hacks for a seamless North Korea visa application for Indians. Read more to find out the latest requirements and policies.

Instant VisaMauritius6 min read

Mauritius Visa For Indians: Upon Arrival Application 2024

Jan 26, 2024
Mauritius Visa For Indians

Discover the Mauritius visa on arrival for Indians application process, as well as the requirements, fees and processing time.

Instant VisaMacao SAR China6 min read

Guidelines For Applying for a Macau Visa For Indians

Jan 12, 2024
Macau Visa For Indians

Learn about the visa process for Indian travellers, required documents, application tips, fees, processing time, and more. Plan your visit with confidence!

Instant VisaThailand7 min read

Thailand Visa Photo Size: Guide On Photo Requirements For 2024

Jan 19, 2024
Thailand Visa Photo Size: Guide On Photo Requirements For 2024

Read this guide to get the correct Thailand visa photo size! Avoid visa rejection with this expert guide to ensure your photos meet the visa requirements.

Instant VisaThailand7 min read

How To Get Your Thai Marriage Visa And Requirements

Dec 15, 2023
How To Get Your Thai Marriage Visa And Requirements

Get a Thailand marriage visa, and stay with your spouse for an extended period. We cover eligibility, documents, and application. Start a new life now!

Instant VisaThailand4 min read

Guide To The Thailand Retirement Visa For Indians

Dec 15, 2023
Guide To The Thailand Retirement Visa For Indians

Discover all you need to know about Thailand retirement visa for Indians, including eligibility, documents, fees, and benefits. Start your tropical retirement life now.

Instant VisaNepal7 min read

Nepal Visa for Indians: Entry Information & Travel Requirements

Dec 15, 2023
Nepal Visa For Indians

This blog covers everything you need to know about traveling to Nepal from India. This includes whether you need a Nepal visa for Indians and much more.

Instant VisaThailand7 min read

Thailand Visa On Arrival For Indians: A Hassle-Free Option

Nov 13, 2023
Thailand Visa On Arrival For Indians: A Hassle-Free Option

Don't let visa complications hold you back from experiencing the magic of Thailand! You can easily get a visa on arrival and start planning your trip today!

Instant VisaThailand5 min read

Thailand Opens Doors: Visa-Free for Indian Tourists

Nov 3, 2023
Thailand Visa-Free Policy For Indians

Discover newly released visa-free travel to Thailand for Indians. Avoid the hassle of visa applications and travel to Thailand visa-free!

Instant VisaThailand5 min read

How To Complete The Thailand On Arrival Visa Form

Nov 1, 2023
How To Complete The Thailand On Arrival Visa Form

Don’t know how to complete the Thailand on arrival visa form? Don’t stress, this post has got you covered. You’ll learn how to complete the form and what mistakes to avoid.

Instant VisaThailand5 min read

Thailand Visa For Indians: How To Get A Thailand Visa

Oct 31, 2023
Thailand Visa For Indians: How To Get A Thailand Visa

In this epic guide you'll find out everything you need to know about the Thailand Visa for Indians. This guide includes the types of visas, application process, costs, documents, and much more.

Instant VisaThailand5 min read

Thailand Visa Processing Time For Indians In 2023

Nov 1, 2023
Thailand Visa Processing Time For Indians In 2023

Not sure about how long it takes to process your Thailand visa? No stress! This breaks down the processing times for all the primary Thailand visas.

Instant VisaThailand6 min read

Thailand Transit Visa - Application Process And Costs

Nov 1, 2023
Thailand Transit Visa

Getting a Thailand Transit visa is made easy with this small guide. You'll find everything you want to know, from application process to required documents.

Instant VisaThailand7 min read

Thailand eVisa VS VOA For Indians: Which Tourist Visa Is Better?

Nov 6, 2023
Thailand eVisa VS VOA For Indians

We discuss the difference between the Thailand e-visa VS visa on arrival in 2023. So, you can choose the best Thailand tourist visa in India for your next trip.

Need help?

End-to-end Encrypted

Calling Agent

ringing...